When planning your wedding, one of the most important tasks is booking the right vendors. They bring your vision to life, ensuring your day runs smoothly. But when should you start looking for them? Here's a simple guide to the top five must-have wedding vendors and when to book them.
1. Wedding Planner
When to Book: 12-18 months before the wedding.
A wedding planner is often the first vendor to book, especially if you want help from the very beginning. They’ll help guide you through the entire planning process, from selecting venues and vendors to managing your budget and timeline. If you’re planning a destination wedding or a large event, booking a planner early is essential.
2. Venue
When to Book: 12-18 months before the wedding.
Your venue sets the tone for your entire wedding day. Popular venues, especially during peak wedding seasons, can book up quickly. Once you’ve decided on a date, make securing your venue a top priority. This will also help you finalize your guest count and give you a better idea of what other vendors you’ll need, like caterers or rental companies.
3. Photographer/Videographer
When to Book: 9-12 months before the wedding.
Your wedding photos and video will capture memories you'll cherish forever, so finding the right photographer and videographer is crucial. Popular photographers often get booked a year or more in advance, so start your search as soon as you’ve locked in your venue. Look for professionals whose style matches your vision, and be sure to ask about any engagement or pre-wedding photo shoots they offer.
4. Caterer
When to Book: 8-10 months before the wedding.
If your venue doesn’t offer in-house catering, you’ll need to find a caterer who can create a menu that suits your style and budget. Many caterers also provide bar services, so ask if they can handle both. Once you have a guest count and menu preferences, set up tastings to find the right fit. Booking your caterer 8-10 months out ensures they’ll be available for your date and can help plan your reception’s food and drink offerings.
5. Florist
When to Book: 6-8 months before the wedding.
Your florist plays a big role in creating the overall look and feel of your wedding day. They’ll handle your bouquets, centerpieces, ceremony decor, and more. Florists need time to source seasonal flowers and plan out arrangements, so be sure to book them early. Sharing your color scheme, venue details, and inspiration photos will help them design floral arrangements that match your vision.
Bonus Tip: DJ/Band
When to Book: 6-8 months before the wedding.
Music sets the tone for your reception, whether you’re hiring a live band or DJ. The right entertainment can keep your guests dancing all night long. Once you’ve booked your other major vendors, start looking for musicians or DJs who specialize in weddings and fit your style.
Booking your wedding vendors early is the key to a stress-free planning process. Once you’ve locked in these five must-have vendors, you can focus on the smaller details that will make your day truly special!
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